New CCIA Event Action

Herdly is designed so that CCIA events are automatically created as you do your work, freeing you from worrying about your CCIA related obligations. However, there may be times when you want or need to create a CCIA event manually. There are at least four reasons why you might want to do this:

  1. You need to create some events for things that happened before you turned automatic event creation on in Herdly.
  2. Herdly was not able to automatically create an event for an animal because of missing information, such as an RFID tag. After correcting the issue, you would need to create the event manually using this action.
  3. You received a final error on a submitted CCIA event. After correcting the cause of the error, you would need to create a new CCIA event and submit it.
  4. You need to create a CCIA event that isn't automatically supported in Herdly. For example, a temporary export event is not supported in an automatic way in Herdly.

Remember that you must set up your CCIA account in the Ranch Settings window (see Ranch Setup) before creating an event. Also remember to submit the events to CCIA using the CCIA Events window (see CCIA Events).

Starting the Action

This action can be used on both computers and mobile devices. To learn how to start an action, please see Actions.

First select the animals you want to create a CCIA event for. Then you can start this action. It will only be available if one or more animals are selected.

On mobile devices, the New CCIA Event action is found under the Events tool bar item.

When you start the action, you will first see a list of CCIA events to choose from. Choose the type of event you want to create. Once chosen, you'll see a screen made specifically for that type of event.

Override Fields

Most of the event screens look very similar. There is a checkbox labeled Override Fields with some fields below it. By default these fields will not be used. The idea is that the selected animals will usually already have all the information needed to create the CCIA events. Let's look at the birth date event as an example.

Let's say you selected 50 calves that, for whatever reason, had not had birth date events automatically created for them. If all the calves already had RFID tags and birthdates in Herdly, you could ignore the override fields and simply save the action. Herdly would then create 50 CCIA birth date events, one for each selected calf. Each event would use the RFID, birthdate, and date type of the calf.

In some situations, however, you will want to override some of the event information. In this example, if you had chosen to override the fields and entered a birthdate and date method, 50 CCIA events would be created, one for each selected calf. And while each event would use the calf's RFID tag, they would all use the same birthdate and date method, regardless of the actual birthdates of each calf.

So most of the time you should not override the fields in any of the CCIA events in this action. Usually you just choose the action and then save it. But the override possibility is there when you need it.

Event Types

Each of the possible CCIA event types supported in this action are listed below, along with a list of fields associated with the action. If the field is one that would need to be overriden to use it, we show the word "Override" next to the field.

Birth Date Event

Normally uses the animal's RFID tag, birthdate, and birthdate type to know what to send to CCIA, but birthdate and birthdate type can be overriden.

  • Birth Date. Override.
  • Date Method. Override.

Move In Event

Normally uses the animal's RFID tag, the premise ID associated with the last location the animal was moved into, and the date moved into that location. If you override, it will use the premise ID associated with the Moved Into location and the Event Date.

  • Event Date. Override.
  • Moved Into. Override.

Move Out Event

Normally uses the animal's RFID tag, the premise ID associated with the last location the animal was in, and the removal date of the animal (or the current date if there is no removal date). If you override, it will use the premise ID associated with the Moved From location and the Event Date.

  • Event Date. Override.
  • Moved From. Override.

Retired Event

Normally uses the animal's RFID tag and the death date of the animal (or the current date if there is no death date). If you override, it will use the Event Date.

  • Event Date. Override.

Cross Reference Event

This option will only be available if exactly one animal is selected and only if it has an RFID tag. In this event you will need to use the fields in all cases. It is assumed that the new RFID tag has already been entered in Herdly.

  • Event Date. Enter the event date here.
  • Lost Tag. Enter the RFID tag that has been lost here.
  • Current Tag. The animal's current RFID tag will automatically be shown here. You cannot change it here.

Replaced Event

Normally uses the animal's RFID tag and the current date, but the date can be overriden.

  • Event Date. Override.

Imported Event

Normally uses the animal's RFID tag, the premise ID associated with the animal's current location, and the date moved into that location. If you override, it will use the premise ID associated with the Moved Into location and the Event Date.

  • Event Date. Override.
  • Moved Into. Override.

Exported Event

Normally uses the animal's RFID tag and the current date, but the date can be overriden.

  • Event Date. Override.

Temporary Export Event

Normally uses the animal's RFID tag and the current date, but the date can be overriden.

  • Event Date. Override.

Saving the Action

When you save the action, Herdly will first check each selected animal and make sure all the necessary information to create the CCIA event is available. If all is well, the CCIA events will be created. Otherwise, you'll be shown what is wrong so it can be corrected.